ORCHESTRA PERSONNEL MANAGER
(P/T: UP TO 30 HOURS/WEEK)
Artistic Operations Department

Job Summary
Primary contractor for musicians and substitutes to fill openings in the Portland Symphony Orchestra. Supports the administration of the PSO’s Collective Bargaining Agreement.

The Orchestra Personnel Manager reports to the Director of Artistic Operations and is present at all orchestra services.

Primary Responsibilities
•    Follows all guidelines of the Collective Bargaining Agreement
•    Hires extra and substitute musicians
•    Maintains select list and order of musicians suitable for hire as extras or substitutes, in consultation
     with Music Director and section principals
•    Executes string rotation
•    Receives, organizes, and responds to requests for housing and service releases
•    Tracks attendance and prepares payroll information in consultation with Director of Artistic Operations
•    Participates in the annual budget planning process
•    Logs significant events associated with services such as complaints, tardiness, failure to wear and
     appropriate dress
•    Coordinates changes in seating and engagement of last-minute substitutes due to unscheduled
     absence or tardiness
•    Provides stage calls for services and notifies conductor of the start and close of rehearsals
•    Updates, maintains, and distributes documents such as call sheets and attendance rosters
•    Consults with Music Director, production crew, and librarian to determine orchestra set ups and
     section sizes
•    Actively seeks to improve upon process and makes suggestions for policy changes to the Director


Auditions
•    Coordinates the audition process per the policies set forth in the Agreement
•    Secures candidate requirements, audition schedules, and music selections from Music Director and Audition Committee
•    Initiates appropriate recruiting strategy (such as placing ads, maintaining and updating candidate lists, and providing solicitation letters to orchestras and schools)
•    Forwards audition information to candidates
•    Schedules auditions based on space availability and availability of Music Director and Audition Committee.
•    Assists Director of Artistic Operations in conducting actual auditions

Qualifications include: Must have a minimum of two years as a performer in a professional orchestra and/or experience in orchestra personnel administration; knowledge of/sensitivity to personnel policies and practices; highly motivated individual with strong organizational and communication skills; willing to work as part of a team in an intimate office setting; Ability to anticipate and resolve issues creatively; and the ability to establish and maintain trust and confidentiality. This position requires patience and the ability to independently prioritize and complete work in a complex environment. Excellent verbal and written communication skills with demonstrable ability to work positively with a variety of people under pressure; Strong computer skills required (Word processing, Spreadsheets, E-mail, Internet).

HOW TO APPLY: SUNDAY, FEBRUARY 7, 2010 DEADLINE FOR SUBMISSION

To apply, please write “OPM” in the subject line of your email or written prominently on your mailed submission. Please send resume and cover letter to:

Portland Symphony Orchestra
Carolyn Nishon, Director of Artistic Operations
Attn: OPM
PO Box 3573
Portland, ME 04104
No phone calls please.
Email: cnishon [at] portlandsymphony.com


Founded in 1923, the Portland Symphony Orchestra is among Maine’s most recognized and accessible performing arts organizations.  The Symphony is a musical hub for New England's finest professional musicians and teachers. Now under the artistic leadership of its 12th Music Director, Robert Moody, the PSO is renewing its core purpose and mission to engage audiences from ages 4 to 104 in the highest standards of live orchestral music and education programs.


An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, handicap, age, or Vietnam Veteran status.